Below you will find the player transfer policies for the current club season. More detailed information on the NCVA Recruiting Policy can be found in the Handbook for your Division (Girls/Boys)
To initiate a transfer, you must follow the policies below.
Club to Club Player Transfer
Junior players are eligible to play for any club or team until the start of the NCVA-sanctioned season, which begins on August 1st. During the sanctioned season, a player is to remain a registered member of that specific club throughout the season. However, during the sanctioned season, a player or parent may request a transfer to another club.
A player CANNOT participate in any practice or tournament until the NCVA has approved the transfer.
A player can only transfer provided they remain in the same age definition or higher. Example: If you a 16 year old is playing in the 18’s division, you cannot transfer back to the 16’s Division. However, if you play on an 18’s team and need to transfer to a different club, you can play on a 17’s team provided the player is within the USA Age Definition.
A new player may be added to any team’s roster at any time provided the player has never been registered with another NCVA-registered club for that season.
If the current club director will not sign the form to release the player, the player or parent may submit a written appeal to the NCVA, and the NCVA Office will make the necessary contact(s).
The NCVA Office has the right to release the player whether or not the current club director responds.
The NCVA Office also has the right to uphold the current club director’s decision to not grant the player release. In either case, each party has the right to appeal to the Commissioner, then a Committee and then the NCVA Board of Directors. The NCVA Board of Directors’ decision is final.
This form is used to initate the process for players to change clubs. The player, parent, current club director and future club director must all sign the form in order for the transfer to occur.
Submit the Change of Club Request Form to the NCVA
The NCVA will then review the form for approval. Players may not practice, play or in any way be affiliated with their future club until the transfer has been approved by the NCVA
Email from NCVA
The NCVA will send an email to the parent of the player requesting the transfer to inform them if the transfer request was approved or denied.
Player Transfer within a Club
A team’s roster must remain the same for all NCVA League Tournaments (Qualifier, League Tournaments #1-4, and Regional Championships & National Qualifiers).
However, during the NCVA-sanctioned season, a player may transfer from one team to another team within the same club provided it is within the same age category or higher. A player can only transfer once to a different team and must stay with that team for the remainder of the season. They must also qualify under the Age definition. Example: If you are a 16 year old playing in the 18’s division, you cannot transfer back to the 16’s Division.
Once a team has qualified for a National Bid to the Junior National Championships, that team’s roster is frozen. See USAV website for Frozen Roster Verification Rules.
A player may not return to a previous team once a transfer has occurred.
A new player may be added to any team’s roster at any time provided the player has never been registered with another NCVA-registered club for that season. Appropriate paperwork and fees must be submitted to the NCVA office before the player participates in any practice or tournament.
Any player or club found illegally transferring players between teams within their club may be subject, but not limited, to fines and/or suspension of the club director, coach, and/or player(s) involved.
What you need
Club Director must notify the NCVA in writing
Send an email to firstname.lastname@example.org and request approval of the transfer
Submit updated roster
If the transfer is approved, the club director will need to submit a new roster. He/she will also need to update the roster in the club console